Job Description

Position Summary
A dynamic and growing company is seeking a detail-oriented Administrative Assistant Manager to lead daily office operations and support executive leadership. Ideal candidates will have hands-on experience opening new offices, managing logistics, and overseeing business insurance. This role is key to ensuring smooth operations, compliance, and a professional workplace environment.
Key Responsibilities
Oversee daily office operations to ensure a smooth and efficient workplace
Lead logistics for office openings, relocations, and expansions, including vendor coordination, lease management, and IT/telecom setup
Collaborate with the Vice President on business insurance renewals and serve as a primary contact for brokers and providers
Develop and maintain office policies, procedures, and compliance standards
Partner with executives to support company-wide initiatives and administrative needs
Manage contracts, vendor agreements, and office supply procurement
Oversee office facilities, security access, and space planning
Act as a liaison between departments, vendors, and external partners
Ensure compliance with company policies and legal requirements
Perform other duties as assigned
Qualifications
5+ years of office administration experience, including 2+ years in a senior or lead role
Japanese language proficiency (spoken, read, and written) is required
Proven track record in opening and managing office locations, including logistics and vendor coordination
Strong knowledge of business insurance policies, compliance, and claims handling
Excellent organizational, communication, and problem-solving skills
Proficient in Microsoft Office Suite; experience with office management tools preferred
Ability to handle confidential information with discretion
Strong interpersonal skills and experience working directly with executives
SALARY
USD 70,000-90,000 + Discretionary Bonus
LOCATION
Torrance, CA
WORK HOURS
Mon-Fri, 8:30AM-17:30
Benefits
Health and dental insurance
401(k) Retirement Plan
Paid Vacations
Paid Holidays
#countryUS

Job Tags

Work at office, Relocation,

Similar Jobs

Right At Home - Northwest Homecare & Staffing Services

Caregiver | HCA / CNA - Pick Your Perfect 4 or 5hr Schedule! Job at Right At Home - Northwest Homecare & Staffing Services

...Do You Qualify? Are you an active Certified Nursing Assistant (CNA) or Home Care Aide (HCA) in WA or an HCA / CNA Student? Can... ...assistance programs, and more Join the fastest-growing in-home care agency in Seattle, Eastside, and Pierce County, WA! Click Apply Now...

MedQuest Associates LLC

MRI Technologist - PRN Job at MedQuest Associates LLC

Overview: MRI Technologist PRN &##128205; Florence, SC Position Summary: We are seeking a skilled and patient-focused PRN MRI Technologist to join our team in Florence, SC. This role is responsible for performing high-quality MRI scans while ensuring patient...

Lancesoft Europe

000812050710\/0050 - Device Management Consultant Job at Lancesoft Europe

...Utilities (Private Cloud, incl. MaCo Cloud and Measurement Concept Management for the 3 market roles Supplier, Grid Operator, and Meter... ...following tasks, which are carried out independently: Tasks / Scope Consulting and Customizing in the area of device management (device...

Domino's Corporate

Yard Driver Job at Domino's Corporate

...MAKE GREAT PIZZA AND MORE POSSIBLE Be a part of the world's #1 Pizza company! Job Description The yard driver will reposition company commercial tractors and trailers on designated non-highway areas [the yard], including backing trailers to dock...

ABM

School Cleaner Job at ABM

...restroom cleaning, trash removal. Days: Thursday-Monday Time: 5:00am-1:30pm Pay: $15.00 Hourly Benefit Information: ABM offers a comprehensive benefits package. For information about ABMs benefits, visit ABM Employee Benefits | Front Line Team Members...

Administrative Assistant Manager Job at JAC Recruitment, Torrance, CA

aVUxUlFxQkxEcFFLakdHeVJOY3U0ekw2eXc9PQ==