Job Description

Job Description and Duties

This is a 12 month limited-term position and may be extended to a maximum of 24 months or may become permanent.

What will you do?

As the Accounting Administrator I (Specialist), you will function as a highly skilled professional and will conduct business support services activities of the Fiscal and Business Services branch. You will work independently and use good judgment to produce accurate, high quality work products, manage multiple tasks and priorities, meet due dates, establish and maintain effective working relationships, and have good oral and written communication skills. Specifically, you will:

• Maintain General Ledger Accounts and perform timely reconciliations.
• Independently reconcile the Office’s revolving fund and perform analysis of cash verification reports.
• Independently perform month end and year end closing to coincide with various control agencies cut off deadlines.
• Research and resolve sensitive and complex issues related to accounting transactions to ensure that accounting and reporting activities comply with state and Office policies.
• Process vendor payments, prepare claim schedules, resolve invoice disputes with vendors to ensure payments are made promptly.

You will find additional information about the job in the .

Working Conditions

• This position is eligible for participation in the office’s hybrid telework program. Work at the alternate work location must be in California and conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
• Work performed in the office is in an air-conditioned high-rise building with elevator access and both natural and artificial lighting.
• Work may require sitting for an extended period of time using a personal computer and the use of standard office equipment, such as phones, copiers or scanners.
• Year-end accounting activities peak during the summer months of July and August. Accounting staff must be able to work overtime during this period and vacation time may not be approved. Work may require periodic non-standard work hours and work during weekends to meet workload needs and demands.

Visa Sponsorship

This position is not eligible for a visa sponsorship. Applicants must be authorized to work int he US without the need for a visa sponsorship by the start date of employment. The California State Auditor’s Office is not an E-Verify employer.

Special Requirements

Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment.

State Auditor's Office employees are excluded from collective bargaining.

Additional hires may be made form this bulletin if positions become available.

Temporary Salary Reduction: Due to significant budget shortfalls, beginning September 1, 2025, the office will participate in the Personal Leave Program (PLP) which reduces employee salaries in exchange for accrued leave hours. The salary reduction amounts and leave accruals are based on the amounts that represented and other excluded employees receive.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Who are you?

• You have strong analytical and communication skills with demonstrated experience synthesizing information and communicating in a clear and concise manner.
• You have solid knowledge of accounting principles, budgetary processes, and financial reporting requirements.
• You excel at managing multiple fiscal projects and priorities with competing deadlines, ensuring accuracy and compliance.
• You have strong verbal and written communication skills.
• You have experience using research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics.
• You have knowledge of accounting and budget principals.  
• You have experience using a variety of software including Microsoft 365, FI$Cal and project management applications used in fiscal operations.  
• You have the ability to establish and maintain positive working relationships.

Why should you join us?

• You want to make a difference for Californians and future generations, and make sure California government is effectively serving its people.
• You are highly collaborative, solution-oriented, and a strong communicator.
• You have a strong work ethic and thrive when working under pressure.
• You possess the ability to reason logically and creatively and use a variety of analytical techniques to resolve problems.
• You desire a monthly salary range of $6,823 - $8,543 with a 2% pay differential as well as a longevity bonus.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Submit a Statement of Qualifications (SOQ) responding to the two questions below using specific examples of your education, training and experience. Your SOQ will help us determine who to interview for the position. Please limit your response to two pages. We will not consider applications that do not include responses to the questions or exceed the page limit.

  We ask that you not use Artificial Intelligence assistance when composing your written response. Written responses are an attempt to assess and gain an understanding of your personal writing and communication skills and abilities.

  1. Describe your experience reconciling general ledger or financial data. Please include the type of financial data, timing of reconciliations, and accounting systems used.
  2. Explain how you have contributed to a collaborative accounting team environment. Provide examples of your role, responsibilities, and how your contributions supported team goals or improved processes.

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